Know next Friday's balance today.
VisualFlow is the cashflow calendar for hospitality operators. Connect your bank and QuickBooks once, then see the next 30 days for every venue, color-coded by the days that get tight. You do not need to be a bookkeeper to run it.
Read-only. VisualFlow never moves your money.
$1,500
Hover any day to see what is hitting.
Why cash is hard in hospitality
You run a venue, not a ledger.
Income never lands on a schedule, but rent, payroll, and artist guarantees do. Without a forward view, you find out a week is tight only when a check bounces.
VisualFlow is a color calendar for your cash. It reads your bank, books, and point of sale, then shows every venue's balance up to thirty days out, so you see the squeeze before it lands. No bookkeeper required.
- Every venue's balance, day by day.
- The days that turn red, before they do.
- What is hitting on any day, all in one tap.
- Bridge a tight week by moving money, not borrowing it.
This is not something VisualFlow sells. It is what venues fall back on when a tight week arrives with no warning: a merchant cash advance. Fast money, repaid out of daily card sales. Say you take $5,000 to cover one week.
That factor rate is $2,000 to borrow your own next month, pulled from roughly 15% of every day's card sales until it clears.
A cash crunch is usually timing, not loss. The money is coming, just not today. See the gap weeks ahead and you can shift a payment, hold a check, or move funds between venues, and never pay a lender to borrow your own next month.
Connect once. See thirty days. Act before a day goes red.
Connect your bank and books, and your venues land on a color calendar. Here is a sample month. Click around it.
Connect
Link your bank through Plaid and your books through QuickBooks. A one-time, read-only setup. Add Square for card deposits.
Forecast
VisualFlow projects each day's balance for every venue and colors it green, yellow, or red. Thirty days out, recomputed live.
Decide
Click a red day to see exactly what is hitting it. Move a payment, hold a check, or plan a transfer before it becomes a problem.
Floor $1,500. Day cells turn red below it, yellow when tight, green when healthy.
Everything you need, connected to what you already use.
No finance background required. If you can read a calendar, you can run it.
Forward calendar
Every day color-coded by projected balance, so a tight Tuesday three weeks out is obvious now.
Multi-venue dashboard
All your rooms side by side, each with its balance, floor, and next squeeze, on one screen.
A/P and bills
Unpaid bills from QuickBooks land on the calendar on their due dates. Nothing sneaks up on you.
Recurring and artist payments
Rent, insurance, tax, and artist guarantees flow into the forecast. Upload a payment file and it schedules itself.
Team access
Invite the people who need the numbers, scoped to the venues they actually run.
Read-only and safe
VisualFlow reads to forecast. It never writes to your bank, your books, or your POS.
And it connects to
What you already use. Read-only.
Plaid and QuickBooks are included on every plan. Square is an add-on. Toast, Opendate, Lightspeed, and Clover are on the way.
- IncludedPlaidBanks
- IncludedQuickBooksAccounting
- Add-onSquarePoint of sale
- Coming soonToastRestaurant POS
- Coming soonOpendateTicketing
- Coming soonLightspeedPoint of sale
- Coming soonCloverPoint of sale
Built to sit on top of QuickBooks.
QuickBooks Online has its own cash flow planner. VisualFlow connects read-only and turns your books into a venue-native forward calendar, every location in one view, your bank and Square read live, never a single write back to your accounting.
- Every venue in one view
- Live bank via Plaid
- Read-only, no write back
Why VisualFlow
What every other cashflow tool misses.
Horizontal tools were not built for a room full of artists, checks, and card deposits. We were.
Pending bank transactions
Recorded balances lag real life. The check your artist just cashed is not in them yet. We pull pending items live through Plaid.
Deposit timing for Toast and Square
Card sales land days later, batched and offset. Generic tools guess at it. We model when the money actually hits your account.
Outstanding checks, tracked
Settlement and production checks sit out for weeks. We count every one against your balance as a first-class item, not an afterthought.
Built for venues, not analysts
Toast, Square, and Opendate are our whole focus. Horizontal players will never build venue-specific pipelines. We already are.
Multi-venue by default
Every location rolled up in one view at one price. Not a premium upsell like Float, not billed per company like Helm.
A calendar, not a chart
Every other tool hands an operator analyst charts. We built a color-coded calendar for the person making decisions today.
See exactly how that stacks up against the tools you have heard of.
Built for venues
The only tool that does all of it.
Eight things multi-venue operators actually need. VisualFlow is the only one that does every one.
Hover or tap a feature to learn why it matters
| Feature | VisualFlow | Float | Helm | QuickBooks | Excel |
|---|---|---|---|---|---|
| DIY | |||||
| DIY | |||||
| DIY | |||||
Why it matters
Multi-venue at SMB price
See every location in one rollup without paying an enterprise tier.
VisualFlow rolls up all your venues in one view at a small-business price.
Check = supported. Dash = limited or higher tier. X = not supported. DIY = build it yourself.
Priced by how many rooms you run
One bill for every venue. Every integration and every seat in your plan is included, never billed as an add-on.
Solo
1 venue
What you get
- Daily color-coded cash calendar
- Live bank balance and pending (Plaid)
- Every integration included
Starter
Most popular1 to 2 venues
Everything in Solo, plus
- Consolidated multi-venue rollup
- All your venues in one login
Group
3 to 5 venues
Everything in Starter, plus
- Email and SMS alerts, per-venue floors
- Inter-venue transfer planning (roadmap)
Scale
6 to 9 venues
Everything in Group, plus
- Personal concierge and onboarding
- Priority on new feature requests
Portfolio10+ venues
Unlimited users, every integration, and priority onboarding. We price it with you.
Not ready to connect? Start on paper.
Download a free 13-week cash flow template. It is the same 13-week view VisualFlow automates once your bank and books are connected.
See what next Friday looks like, today.
Connect your first venue in minutes. Read-only, no risk to your books, and you can see your forward calendar before you decide anything.
Built by an operator who runs cash for three venues.